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December 04
12/4/2020 - UW Health shares COVID vaccine talking points

 
As we approach public availability of COVID-19 vaccines, UW Health has shared important information for both health care teams and patients about the vaccines.

These talking points for staff to use with callers/patients (PDF) include guidance for discussions with patients and the public about vaccine timelines, distribution plans, and how people can stay in the loop with vaccine developments in our community.

These frequently asked questions (PDF) are helpful for health care providers and staff, covering questions like “Who should get a COVID-19 vaccine?”, “What is UW Health’s plan for vaccinating its employees?”, “Does UW Health or my insurance cover the cost of my vaccine?”, and much more.

Additional COVID-19 vaccine updates are available on UConnect.

June 09
6/9/20 - Operations Update

Welcome to the JUNE 9, 2020 update on UW Ob-Gyn departmental operations.  

WHAT DO I NEED TO KNOW TODAY?

The UW SMPH chapter of the Student National Medical Association has started a White Coats for Black Lives (WC4BL) Chapter, and will officially kick it off with an event at the Wisconsin State Capitol, this Saturday, June 13th at 10am. More details about the event available in this flyer (PDF).

We all contribute to the department’s environment, and we all have a part to play in making UW Ob-Gyn welcoming and inclusive. Building an inclusive department is an ongoing effort, not a one-time exercise. Please take a look at this three-part Rx for an Inclusive Ob-Gyn. The Ob-Gyn Diversity, Equity and Inclusion Committee curated an ever-evolving collection of resources to support the activity and help us foster a culture of inclusion and respect among our patients, employees, learners, and the communities we serve.

EDUCATION

MEDICAL STUDENTS:

Medical students will be back in rotations on July 6, 2020. The Phase 3 students who have onboarded so far have felt very welcomed and supported – thanks to all who have been part of their onboarding in recent weeks!

GRAND ROUNDS:

On Thursday, June 11, join us online for a Grand Rounds presentation from Antonio Romo De Vivar Chavez, MD: “Building the Most Important Memories of Residency, Your Muscle Memory: Surgical Simulation in Ob-Gyn Training”

https://uwmadison.webex.com/uwmadison/j.php?MTID=m92d88d0013d812fc14237de2417817e9

Meeting number (access code): 192 849 972 

Meeting password: gr061120 (47061120 from phones)

PERSONAL AND PROFESSIONAL DEVELOPMENT:

The UW SMPH will offer two virtual book clubs to discuss issues of racism and inequity in the United States. Both discussions are open to SMPH faculty, staff, and learners. To facilitate conversation, participation is limited but additional dates will be added if registration fills:


    • On June 24, Vera Tsenkova, PhD, Director of Health Profession Student Research will lead a discussion of So You Want to Talk About Race by Ijeoma Oluo. Register
    • On July 7, Elizabeth Petty, MD, Senior Associate Dean of Academic Affairs and Tracy Downs, MD, Associate Dean of Diversity and Multicultural Affairs will lead a discussion of Just Mercy: A Story of Justice and Redemption by Bryan Stevenson. Register

RESEARCH

The laboratory research Phase 1 reboot proposal will be submitted to SMPH soon, and plans for gradual reopening of research will follow. Thanks to Reproductive Sciences Division Director Manish Patankar, PhD and Research Manager Andrea Zorbas for preparing our department to return to research!

TAKE A DEEP BREATH

Since some degree of working from home will be the new normal for a while, we should focus on ways to make this sustainable from a personal and professional standpoint. Take a look at these resources to support good boundaries between work life and home life, when home and work are the same place:

You can find more resources to support mental and physical resilience on the UW Ob-Gyn Wellness Committee resources page.

XO, Laurel

UW Health COVID-19 / UW-Madison COVID-19 Plans and Response / U.S. CDC / Wisconsin DHS

June 02
6/2/20 - Operations Update

Welcome to the JUNE 2, 2020 update on UW Ob-Gyn departmental operations.  

WHAT DO I NEED TO KNOW TODAY?

On June 9, the American Public Health Association will kick off their Advancing Racial Equity webinar series with the training Racism: The Ultimate Underlying Condition. Membership in APHA not required to attend. Register now.

More anti-racist reading, watching and listening:

12 Books, Movies, And Podcasts You Should Consume To Become A Better Ally To The Black Community

An Antiracist Reading List

Antiracism Resources

How to Make this Moment the Turning Point for Real Change​

EDUCATION

VIRTUAL DEPARTMENT MEETING:

Thanks to Dr. Igor Iruretagoyena for providing a mother-baby care update, and UW SMPH Dean Dr.  Robert Golden for joining us with an SMPH update on the May 28 Virtual Department Meeting. You can watch the recorded meeting here.

Please plan to join us on Thursday, June 4 for a virtual department meeting and return to Grand Rounds. Everyone in the department is encouraged to participate:

7:00-8:00 AM VARIOUS PRESENTATIONS

7:00 – 7:30 am: Digital Measures Project (presentation by Dr. Nancy Raymond and Anne Stahr)

7:30 – 7:40 am: Diversity, Equity & Inclusion – Action items for June (presentation by Melody Bockenfeld)

7:40 – 8:00 am: Quality and Safety Data (presentation Dr. Ahmed Al-Niaimi)

https://uwmadison.webex.com/uwmadison/j.php?MTID=md9838477afaa425a801606eb3bb851ab 

Meeting Number: 192 833 571

Meeting Password: obgyn6420 (62496642 from phones)

More ways to join:

Join by phone: +1-415-655-0001 US Toll

Join by video system:

Dial 192833571@uwmadison.webex.com

You can also dial 173.243.2.68 and enter your meeting number.

8:00 – 9:00 AM GRAND ROUNDS

Heart Matters: Cardiovascular Disease & Pregnancy

Presented by Kathleen Ireland, MD

WebEx Meeting link: https://uwmadison.webex.com/uwmadison/j.php?MTID=m6f825eadcf9b0665749afb4f66f00609

Meeting number: 191 266 612

Password: gr060420

More ways to join:

Join by phone: +1-415-655-0001 US Toll

Join from a video system or application

Dial 191266612@uwmadison.webex.com

You can also dial 173.243.2.68 and enter your meeting number.

TAKE A DEEP BREATH

Check in with your colleagues, family, and friends. If you need support processing your emotions, are experiencing anxiety, or would like to talk to someone, please take advantage of these campus resources:

You can find more resources to support mental and physical resilience on the UW Ob-Gyn Wellness Committee resources page.

XO, Laurel

UW Health COVID-19 / UW-Madison COVID-19 Plans and Response / U.S. CDC / Wisconsin DHS

May 29
5/29/20 - Operations Update

Welcome to the MAY 29, 2020 update on UW Ob-Gyn departmental operations. 

WHAT DO I NEED TO KNOW TODAY? 

The UW Ob-Gyn Safe@Work plan will not be implemented on June 1 – we continue to await authorization from UW-Madison and/or SMPH to bring people back into office spaces. While we wait for a clearer timeline from campus, review the UW Ob-Gyn Safe@Work plan to prepare (as presented on May 14, 2020 Virtual Department meeting).

EDUCATION

RESIDENCY:

The Education Team is working on a new simulation schedule that will allow for adequate physical distancing between participants. This may include cutting down on number of simulations offered in the year.

PROFESSIONAL DEVELOPMENT:

On June 2, the US Centers for Disease Control will host a webinar focused on sharing promising public health practices to reduce COVID-19 related disparities. During this webinar, presenters will discuss the actions their cities have taken to mitigate the disproportionate impact on racial and ethnic minorities. Register to attend COVID-19 Response: Promising Practices in Health Equity.

VIRTUAL DEPARTMENT MEETING:

Please plan to join us on Thursday, June 4 for a virtual department meeting and return to Grand Rounds. Everyone in the department is welcome to participate:

7:00-8:00 AM VARIOUS PRESENTATIONS

7:00 – 7:30 am: Digital Measures Project (presentation by Dr. Nancy Raymond and Anne Stahr)

7:30 – 7:40 am: Diversity, Equity & Inclusion – Action items for June (presentation by Melody Bockenfeld)

7:40 – 8:00 am: Quality and Safety Data (presentation Dr. Ahmed Al-Niaimi)

https://uwmadison.webex.com/uwmadison/j.php?MTID=md9838477afaa425a801606eb3bb851ab 

Meeting Number: 192 833 571

Meeting Password: obgyn6420 (62496642 from phones)

More ways to join:

Join by phone: +1-415-655-0001 US Toll

Join by video system:

Dial 192833571@uwmadison.webex.com

You can also dial 173.243.2.68 and enter your meeting number.

8:00 – 9:00 AM GRAND ROUNDS

WebEx Meeting link: https://uwmadison.webex.com/uwmadison/j.php?MTID=m6f825eadcf9b0665749afb4f66f00609

Meeting number: 191 266 612

Password: gr060420

More ways to join:

Join by phone: +1-415-655-0001 US Toll

Join from a video system or application

Dial 191266612@uwmadison.webex.com

You can also dial 173.243.2.68 and enter your meeting number.

RESEARCH

  • Dr. Ehrenthal received funding from ICTR for the grant “Building a Public Health Reserve with Community Health Workers”! The project will engage community members and stakeholders in identifying key activities needed for equitable COVID-19 case finding, contact tracing and vaccination, and design an intervention using community health workers to conduct in-home screening and testing for COVID-19.  
  • Research activities are beginning to ramp up across campus again – before on-site research can resume, we all need permission from the Office of the Vice Chancellor for Research and Graduate Education to open labs. Learn more about the phases of restarting research, and the approval process for re-opening labs.

TAKE A DEEP BREATH

We know everyone in the department brings amazing skills to the work they do every day, but did you know many of us also have *hidden* talents? Read on to learn about the secret skills shared during the May 28 Virtual Department Meeting!

You can find more resources to support mental and physical resilience on the UW Ob-Gyn Wellness Committee resources page.

XO, Laurel

UW Health COVID-19 / UW-Madison COVID-19 Plans and Response / U.S. CDC / Wisconsin DHS

May 26
5/26/2020 - Operations Update

Welcome to the MAY 26, 2020 update on UW Ob-Gyn departmental operations. 

WHAT DO I NEED TO KNOW TODAY?

Read this excellent interview on racial/ethnic disparities and COVID-19 in the U.S. with Dr. Tiffany Green, assistant professor in UW Ob-Gyn and the UW-Madison Department of Population Health Sciences, in Medical News Today: ‘A no-win situation’ – Expert weighs in on COVID-19 racial disparities

EDUCATION

VIRTUAL DEPARTMENT MEETING

  • Join us on Thursday, May 28 for SMPH Updates, presented by UW-Madison School of Medicine and Public Health Dean Robert Golden, MD. 8:00am, watch via WebEx, all are welcome!
  • On the May 21 Virtual Department Meeting, Jim Conway, MD joined us to talk about vaccines. He provided responses to questions submitted via the chat:
    • Is there an auto-immune like basis for Kawasaki-like vascular inflammation in children related to high COVID rates?
      • ​Does not seem to be autoimmune but rather post-infectious inflammatory process – similar to Kawasaki or perhaps rheumatic fever.  Still being sorted out but acts like an autoimmune vasculitis yet without past history or recurrences – yet?
    • What are your thoughts about schools opening in the fall?
      • ​It’s going to be challenging – but feasible if both schools and parents can work together to take responsibility for hygiene and infection control.

Please plan to join us on Thursday, June 4 for a virtual department meeting and return to Grand Rounds. Everyone in the department is welcome to participate:

7:00-8:00 AM VARIOUS PRESENTATIONS

  • 7:00 – 7:30 am: Digital Measures Project (presentation by Dr. Nancy Raymond and Anne Stahr)
  • 7:30 – 7:40 am: Diversity, Equity & Inclusion – Action items for June (presentation by Melody Bockenfeld)
  • 7:40 – 8:00 am: Quality and Safety Data (presentation Dr. Ahmed Al-Niaimi)

WebEx Meeting link:

https://uwmadison.webex.com/uwmadison/j.php?MTID=mbf63eaee9f2928615001549e23a89387

Meeting number: 192 833 571

Password: FvgYyPP4e24 (38499774 from phones)

More ways to join:

Join by phone: +1-415-655-0001 US Toll

Join by video system:

Dial 192833571@uwmadison.webex.com

8:00 – 9:00 AM GRAND ROUNDS

WebEx Meeting link: https://uwmadison.webex.com/uwmadison/j.php?MTID=m6f825eadcf9b0665749afb4f66f00609

Meeting number: 191 266 612

Password: gr060420

More ways to join:

Join by phone: +1-415-655-0001 US Toll

TAKE A DEEP BREATH

Shout out to Madison small business Anthology – they donated stickers, washi tape and crafting supplies that nurses on Labor and Delivery used to add some color to their PPE. Thanks for bringing some brightness to L&D!

72204306-9D03-4B17-B8C5-A6401A3D8147.jpeg 

You can find resources to support mental and physical resilience on the UW Ob-Gyn Wellness Committee resources page. 

XO, Laurel

UW Health COVID-19 / UW-Madison COVID-19 Plans and Response / U.S. CDC / Wisconsin DHS

May 21
5/21/20 - Operations Update

Welcome to the MAY 21, 2020 update on UW Ob-Gyn departmental operations. 

WHAT DO I NEED TO KNOW TODAY?

As we look ahead to gradual reopenings, there are crucial lessons to be learned from responses and management in health care settings. In the New Yorker, Atul Gawande shares suggestions for a combined approach to safe reopening. Read Amid the Coronavirus Crisis, a Regimen for Reentry.

CLINICAL

  • UW Health will send a communication to referring providers letting them know that operations are returning to normal and non-essential clinical activities are ramping back up. As part of that communication, they plan to include a link to patient testimonials and stories from people who have come in for visits or procedures in the last couple weeks.
    • If you have worked with a patient in the last couple weeks who you think would have a good testimonial, please get in touch with Kara Mulligan!
  • Dr. Williams, Dr. Barroilhet and Dr. Kushner provided an update on industry recommendations, clinical safety, and ramping up clinical research on the Women’s Healthcast – listen to their interviews now!

TELEHEALTH:

Shared/split video visits will be billed the same as an inpatient shared/split visit.  Both providers will document their portion and the visit would be billed under the MD/DO. 

EDUCATION

VIRTUAL DEPARTMENT MEETING:

Our last Virtual Department Meeting is next Thursday, May 28. Join us to hear an SMPH State of the Union update from UW SMPH Dean Robert Golden, MD (watch on WebEx, 8:00am)

FACULTY DEVELOPMENT:

  • Don’t miss a webinar from the National Institutes of Health on Culturally Aware Mentorship! Wednesday, May 27, 2-3pm:
    • ​Presented by Dr. Angela Byars-Winston, UW–Madison and Dr. Sherilynn J. Black, Duke University, the webinar will cover the relevance of cultural awareness to effective mentorship, practical example and resources on culturally aware mentorship for mentors and mentees, and more.

TAKE A DEEP BREATH

At the end of the Virtual Department Meeting on May 21, people from across UW Ob-Gyn shared their latest impulse and guilty pleasure purchases. Ahh, retail therapy. A tried-and-true stress management technique!

You can find resources to support mental and physical resilience on the UW Ob-Gyn Wellness Committee resources page. 

XO, Laurel

UW Health COVID-19 / UW-Madison COVID-19 Plans and Response / U.S. CDC / Wisconsin DHS

May 19
5/19/20 - Operations Update

Welcome to the MAY 19, 2020 update on UW Ob-Gyn departmental operations. 

WHAT DO I NEED TO KNOW TODAY?

During the May 14 Virtual Department Meeting, Nasia Safdar, MD, PhD, of the UW SMPH Department of Medicine presented an update on COVID-19. She took some time after her presentation to answer questions that came in via the chat – read her responses to questions about emerging COVID hotspots, why UW Health relaxed visitor restrictions, the effectiveness of tests, and more.

And, on Monday, May 18, Public Health Madison Dane County released their plan for the phased reopening of Dane County. Read more about the plan, including metrics for safety.  

CLINICAL

UW Hospital, Meriter and The American Center are working together to create one combined OR dashboard to help improve efficiency and coordination across the three locations. Labor and Delivery will be included in the dashboard, which is great news!

TELEHEALTH UPDATES:

A reminder from Legal and Business Integrity/Compliance: billing providers need to document patients’ consent for the Telehealth visit. Remember to gain consent from patients before beginning a telephone or video visit – consent is not implied during the scheduling process. Consent must be documented in the record.

More resources for providers:

  • The easiest way for a provider to document consent is to:
    • At the beginning of the visit, verbally gain consent for the Telephone and/or Video visit
    • Document that consent using the .phonevisit (for Telephone), or the .video (for video).
      • We think a potential area of disconnect is the providers may not know that the .video dot phrase actually contains the consent language.
        Furthermore; using the .video dot phrase will be a visual reminder for the provider to ask the patient for their consent to do the telephone and/or video visit.
      • We are encouraging the use of the .dot phrases because the dot phrases contain the necessary documentation elements for Telehealth visits.
  • Information about consent is also in the following documents:
  • Additional information about Telehealth can be found here: COVID-19 Hub > Telehealth and on page 5 of Telehealth - Provider Basics for Use of Video for Ambulatory Video Appointments

EDUCATION

MEDICAL STUDENTS:

Planning with Meriter leadership has gone very smoothly for reintroducing medical students to Labor and Delivery – thanks to all who supported the process!

VIRTUAL DEPARTMENT MEETING:

Just two Virtual Department Meetings remain before we transition back to M&M and Grand Rounds on Thursday mornings. Please join us for important updates in the next couple weeks (including some extremely important HR updates to be presented this Thursday, May 21):

  • On May 21, don’t miss Vaccine Updates from Dr. James Conway of the UW SMPH Department of Pediatrics (watch on WebEx, 8:00am)
  • On May 28, UW SMPH Dean Robert Golden, MD will join us for an update on how SMPH is doing.

ADMINISTRATION

  • As of May 15, employees may now start taking furlough time. More information on the UW-Madison Furlough Policy is available in this presentation. You can also take a look at the recently-updated UW-Madison Furlough FAQs​, and the FAQs from the UW SMPH furlough webinars.
  • Update - FEMA COVID-related activity tracking. Most employees are now receiving emails from UWPD as reminders to enter your COVID activities as part of this process.
    • For hourly employees who enter time into a bi-weekly timesheet, there is not a change in process. Retropspectively, track data in the time-tracking spreadsheet back to March and send to supervisor for review. Then submit to Meghan Cigale for entry into HRS.  Prospectivley, enter directly into your biweekly timesheet using the correct time tracking code from the dropdown.
    • ​For salaried employees paid monthly, continue to track your COVID-related time in the time tracking spreadsheet. Hold off on entering into the online data entry tool for now.  Campus is exploring time saving entry options.

TAKE A DEEP BREATH

Shout-outs for great work across the department continue to come in! A moment of thanks for Kara Hoppe, DO:

“Dr. Kara Hoppe has led the charge for telehealth in high risk pregnancies, even before the COVID pandemic. She continues to guide us through remote monitoring and video visits. Thank you for your leadership!” – Katie Antony, MD, Assistant Professor (CHS), Department of Obstetrics and Gynecology

Share your own messages of thanks! Give someone a shout-out here, and look at what others have shared on the UW Ob-Gyn Gratitude page.

Be honest – how’s your quarantine diet? If you need a little inspiration, the Department of Nutritional Sciences in the UW-Madison College of Agricultural and Life Sciences has numerous posts about nutrition in the time of COVID-19 such as nutrition for teens and seniors, how to avoid mindless snacking, and healthy takeout or delivery strategies.

You can find resources to support mental and physical resilience on the UW Ob-Gyn Wellness Committee resources page. 

XO, Laurel

UW Health COVID-19 / UW-Madison COVID-19 Plans and Response / U.S. CDC / Wisconsin DHS

May 14
5/14/20 - Operations Update

Welcome to the MAY 14, 2020 update on UW Ob-Gyn departmental operations. 

WHAT DO I NEED TO KNOW TODAY?

As shared on the May 14 Virtual Department Meeting, UW Ob-Gyn’s Safer at Work Bounce Back Plan outline and slides are now available.

With thanks to Melody Bockenfeld for sharing this thought on a call today – we’ve all heard the saying “this is a marathon, not a sprint,” especially used as encouragement to pace ourselves and be patient. But in this case, we’re dealing with more than a marathon, and expecting ourselves to continually grind away without rest is unrealistic. Instead, let’s consider this a relay – there are times when we’ll each need to run hard and fast, but it’s also okay to pass the baton to others on our team when we need a break.

Please take care of yourselves throughout this long haul, and ask for help when you need it. As always, you can find resources to support mental and physical resilience on the UW Ob-Gyn Wellness Committee resources page.

EDUCATION

RESIDENCY:

  • Huge congratulations to the UW Ob-Gyn Rural Residency team, who just received a Baldwin Wisconsin Idea Endowment Grant to propagate the Rural Residency program throughout the U.S.! ACOG has committed to be a partner in this incredibly important process.

GRAND ROUNDS:

  • We will return to something like our regularly-scheduled M&M and Grand Rounds program in June, albeit virtually. More information to come soon.

PROFESSIONAL DEVELOPMENT:

RESEARCH

  • The University of Wisconsin-Madison has been selected as one of 10 research institutions to compete for the Hartwell Foundation Individual Biomedical Research AwardLearn more here, and submit your pre-proposal to Tracy Cabot in the School of Medicine and Public Health by Noon, Thursday, May 28, 2020 for consideration.
  • Andrea Zorbas will be in touch with faculty to help coordinate plans for lab research reopening on a small scale on June 1.

ADMINISTRATION

For the second year running, the annual Department Awards Ceremony, coming up on June 25, 2020, will include the new Support Staff Excellence Award! You can nominate your excellent colleagues by filling out this form and returning to Jenni Stevens by May 18, 2020.

TAKE A DEEP BREATH

On this week’s Virtual Department Meeting, the Clinical Research Office asked what recipes we’re enjoying, inventing or perfecting during quarantine. Check out the whole list for some ideas for your next meal plan!

XO, Laurel

UW Health COVID-19 / UW-Madison COVID-19 Plans and Response / U.S. CDC / Wisconsin DHS

May 12
5/12/20 - Operations Update

Welcome to the MAY 12, 2020 update on UW Ob-Gyn departmental operations. 

WHAT DO I NEED TO KNOW TODAY?

In the midst of our current, rapidly-changing situation, perfectionism can be a liability. Read more about the necessity of nimbleness in emergency management, from the Harvard Business Review: Perfectionism Will Slow You Down in a Crisis

CLINICAL

TELEHEALTH:

The Ambulatory Billing Guide out on the COVID-19 hub on U-connect (for both Providers and Coding Staff) has been updated to reflect the recent changes from Centers for Medicare & Medicaid (CMS) on April 30th, 2020.

Here is a high-level overview of the changes found in this document: Ambulatory Remote Visit Documentation and Billing

CMS announced a number of changes in the Interim Final Rule released on April 30 in the Medicare and Medicaid Programs, Basic Health Program, and Exchanges; Additional Policy and Regulatory Revisions in Response to the COVID-19 Public Health Emergency and Delay of Certain Reporting Requirements for the Skilled Nursing Facility Quality Reporting Program and COVID-19 Emergency Declaration Blanket Waivers for Health Care Providers.

Some of the key changes that will have a positive effect on UW Health include:

  1. Audio only E&M visits (phone codes 99441-99443) will be reimbursed at rates equal to the established patient codes (99212-99214). We still use the phone call codes and follow those documentation rules. Please remember to always accurately document the service you are providing (hx, exam (if any), MDM) as well as the time spent on the phone with the patient. Phone call services that result in the patient needing to be seen in person for a visit or procedure within the next 24 hours or soonest available appointment are not separately billed. Please select code 05105 to close the encounter in these situations.
  2. Non face to face codes can be added to telephone call codes. 99358 is for the first hour and can only be billed when at least 31 minutes of prolonged service has been provided in addition to the highest level phone E/M (99443 – 30 minutes). Therefore, a provider would need to spend at least 61 minutes on the phone with the patient in order to bill the prolonged service.
  3. For those physicians working within the primary care exception, in addition to including all 5 levels of office visit codes, the phone call codes (99441-99443) have also been added to the list of acceptable services. Supervision can be done virtually.
  4. A number of codes were identified as being able to be provided using audio only. This means for these specific codes, we do not have to bill the phone codes but can bill the actual CPT code even if they are provided with only audio (phone).

Telehealth Tips:

EDUCATION

RESIDENCY/FELLOWSHIP:

  • Pearson VUE is cancelling half of all written board exam appointments for graduating residents and fellows; the Education team is hard at work on a possible solution to administer the exams here.

VIRTUAL DEPARTMENT MEETING:

  • Tune in to the Virtual Department Meeting on Thursday, May 14 for two important presentations: UW Ob-Gyn Outreach Manager Melody Bockenfeld, MPH, BSN will present our Administrative Bounce-Back Plan. And Nasia Safdar, MD, PhD, of the UW SMPH Department of Medicine, will present a COVID Update. Watch via WebEx, 8:00am.

RESEARCH

The UW-Madison Research and Sponsored Programs office has shared guidance for how furloughs affect sponsored programs. UW Ob-Gyn Research Manager Andrea Zorbas will be in touch with department researchers with more information, but you can read the RSP furlough FAQs in the meantime.

ADMINISTRATION

More information on the UW-Madison Furlough Policy is available in this presentation. You can also take a look at the UW-Madison Furlough FAQs​, and the FAQs from last week’s UW SMPH furlough webinars.

For the second year running, the annual Department Awards Ceremony, coming up on June 25, 2020, will include the new Support Staff Excellence Award! You can nominate your excellent colleagues by filling out this form and returning to Jenni Stevens by May 18, 2020.

TAKE A DEEP BREATH

Experiencing new pinches, aches and pains after several weeks of working from home? Take a look at these ergonomics tips for staying comfortable in less-than-ideal work environments: 

If possible, do the following:

  1. Work at a desk or table with adequate knee/foot clearance so you can sit/stand close to your laptop or computer.
  2. Use a separate keyboard and mouse with your laptop and position them directly in front of you within easy reach.   (No reaching for that mouse, bring it in closer)
  3. Position the screen so it is level with your eye height.  Use a box or books to raise the screen if necessary.   Look straight ahead- not down or sideways.
  4. Utilize house-hold items for extra support- such as a rolled-up hand towel for extra lower back support. 
  5. Sit with your elbows and knees at a 90-degree angle.  If your chair is too low, sit on a cushion or blanket to raise your seat height. 
  6. Maintain good working posture – ensure that the small of your back is supported, shoulders are relaxed.  
  7. Switch it up - change your posture/position and step away from the computer for micro-breaks.
  8. 10-Minute Stretching routine to counteract the affects of sitting for long periods of time.

UW Health Sports shared a quick video of stretches you can do at a desk, and you may also be interested in this CNBC article on “Cheap ways to make your work-from-home space more ergonomic and better for your back.”

Find more resources to support mental and physical resilience on the UW Ob-Gyn Wellness Committee resources page.

XO, Laurel

UW Health COVID-19 / UW-Madison COVID-19 Plans and Response / U.S. CDC / Wisconsin DHS

May 07
5/7/10 - Operations Update

Welcome to the MAY 7, 2020 update on UW Ob-Gyn departmental operations. 

WHAT DO I NEED TO KNOW TODAY?

Leaders at local, state and federal levels are looking at how to safely reopen many businesses and services in the coming weeks and months. This opinion piece from the New York Times uses cellphone location data from 2019 to compare relative safety of many types of businesses – worth a read!

CLINICAL

Operating rooms at UW Hospital will ramp back up to limited block scheduling and more open ORs on May 18.

TELEHEALTH:

As residents return to clinical rotations, questions about how to bill for telehealth visits with residents are coming up. Some guidance for teaching physicians:

Teaching Physicians (TP)

  1. Video Visits – You must still participate in resident services the same as always, however, the participation may be done virtually.  TP would need to be present either in person or virtually during the key portions of the service for E&M services.
  2. Primary Care Exception areas – You may apply the primary care exception rules to all levels of service during the PHE.  You may provide the direct supervision of the residents through virtual means.
  3. Phone Calls – You must be on the phone with the patient in order to bill the phone call services.  The phone call code should be chosen based on the number of minutes you are on the phone with patient.  Resident only phone call codes should continue to be coded with the 05105 no charge code.
  4. Behavioral Health - The presence of the teaching physician during psychiatric services in which a resident is involved may be met by the teaching physician’s direct supervision by interactive telecommunications technology.
  5. Procedures - There are no changes to the presence of the teaching physician for surgical, high risk, interventional, or other complex procedures, services performed through an endoscope, and anesthesia services.  Physical presence for either the entire procedure or the key portions of the service, whichever are applicable, are necessary for patient safety.

Update to COVID-19 Ambulatory Remote Visit Documentation and Billing Guideline (PDF)

UW Health has shared more updates to Vidyo telehealth processes:

EDUCATION

MEDICAL STUDENTS:

  • We’re hopeful that Phase III students will be back on May 26. We have 16 students interested in going into OBGYN, and all the divisions have worked really hard to develop rotations to get these students the experience they need.
  • Phase II students likely to return in July – rotations will be 4 weeks straight on OBGYN (2 weeks labor and delivery, 2 weeks on GYN), no lectures and no ambulatory. This will help us schedule students to maintain distancing as much as possible.
  • Congratulations to the medical students who graduate on Friday, May 8! This graduating class is the first to complete the Forward phased SMPH curriculum.

PROFESSIONAL DEVELOPMENT:

ADMINISTRATION

More information on the UW-Madison Furlough Policy is available in this presentation. You can also take a look at the UW-Madison Furlough FAQs​.

For the second year running, the annual Department Awards Ceremony, coming up on June 25, 2020, will include the new Support Staff Excellence Award! You can nominate your excellent colleagues by filling out this form and returning to Jenni Stevens by May 18, 2020.

TAKE A DEEP BREATH

Looking for a great book recommendation? People across the department shared their quarantine reads on the May 7 Virtual Department Meeting – check out all the suggestions here!

Find more resources to support mental and physical resilience on the UW Ob-Gyn Wellness Committee resources page.

XO, Laurel

UW Health COVID-19 / UW-Madison COVID-19 Plans and Response / U.S. CDC / Wisconsin DHS

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